Billing & Payments

Invoices that practically send themselves

Set up your fee templates once—tuition, transport, meals, enrichment—and let Oodlins schedule the rest. Prorate, add one-off items, apply sibling discounts or subsidies, and attach tax-ready details in a click. Hello, tidy month-end.

Recurring billing that just… runs

Create recurring billing rules per class, centre, or student. Choose billing day, grace periods, and auto-reminders. Failed payment? Oodlins retries politely and keeps you updated—no manual follow-ups unless you want to jump in.

Pay online, the easy way

Parents can settle bills in seconds via your payment gateway integration—cards, bank transfers, or e-wallets (depending on your provider). Receipts are issued automatically, statements stay up to date, and your front desk is no longer a payment counter.

Clear, helpful reminders (not spammy ones)

Schedule gentle nudges before due dates and friendly follow-ups after. Choose who gets what (whole school, a class, or a single family), and see at a glance who's paid, who's pending, and who needs a personal check-in.

Plays nicely with your finance stack

Export clean, audit-friendly reports—or sync directly with popular accounting systems like SQL Accounts, Autocount, and Xero Accounting. Keep your bookkeeper smiling with consistent charts of accounts, tax codes, and tidy reconciliations.

Real-time visibility, across every centre

Know your collections status right now: paid, partial, overdue. Compare centres, spot trends, and forecast cash flow with calm confidence.

Smart help, powered by Oodlins AI

Get suggestions for the best reminder times, see patterns in late payers, and auto-draft polite messages that get responses. Spend less time chasing, more time planning.

For Owners & Principals

Predictable revenue, cross-centre insights, and clean audit trails.

For Admins/Bursars

Bulk billing, automated reminders, and one source of truth for statements and receipts.

For Parents

Clear bills, simple online payment, and a running statement they can check anytime.

Private, secure, and compliant

Role-based access keeps financial data in the right hands. Every invoice, credit note, and receipt is time-stamped and traceable. Data is encrypted and backed up—because trust is part of every transaction.