Staff Management

Timecards that take seconds

Tap to clock in/out on the staff app or centre device. Hours are tracked automatically by class or centre, with notes for duties and extra tasks. Late starts, overtime, and missed punches are flagged gently so corrections happen before payroll, not after.

Leave that's crystal clear

Annual leave, medical, emergency, unpaid—set policies once and let balances update themselves. Staff can view entitlements, submit requests with attachments (hello, MC!), and see approvals in real time. No more "What's my balance again?" messages.

Approvals on the go (yes, on the app)

Leaders get a tidy queue with all the context: team calendars, staffing levels, and potential clashes. Approve, decline, or comment from your phone—done in a few taps, even between classes. Optional notifications keep everyone in the loop, minus the chaos.

Payroll that simply adds up

Approved timecards roll straight into payroll-ready summaries with contracted hours, allowances, overtime, and deductions clearly separated. Export to your payroll system or share neat reports with finance—clean data, fewer corrections, faster pay runs.

Smoother days, smarter staffing

See who's on duty, who's on break, and who's on leave—across classes and centres. Oodlins suggests coverage when gaps appear, helps you balance ratios, and spots patterns before they become problems.

Helpful nudges, powered by Oodlins AI

Get timely prompts for overlapping leave, unusual overtime, or teams running lean. Auto-draft polite messages ("Can anyone cover 10–12?"), and line up approvals before the week gets busy.

For Owners & Principals

Clear visibility of staffing, approvals, and labour costs across centres.

For Admins/HR

One source of truth for timecards, leave, and payroll exports—goodbye manual chasing.

For Teachers & Staff

Simple clock-ins, transparent balances, and quick approvals. Less admin, more teaching.

Private, secure, and compliant

Role-based access keeps personal data safe. Every edit and approval is time-stamped for a clean audit trail. Your policies, your controls—backed by encrypted storage and automatic backups.